Office Applications
Application Summary
In this post, I will discuss four of the applications in the Microsoft Office suite, Word, Excel, PowerPoint, and Access. These applications were used to document one day of my life. Word to create a journal entry, Excel to calculate the percentage of time used for each activity, and PowerPoint to present those results in a presentation. Microsoft Access was not used in the documentation of my day, but its usefulness was reviewed.
Word
Microsoft Word is a word processor used to create formatted text compared to a text editor is only used to enter text. "A word processor is a common computer application for creating formatted text. The formatted text refers to features of a document like margins, text size, bold text, italicized text, colors, number of columns, etc." (Vahid and Lysecky. Sec. 5.1). Microsoft Word typically has a doc file extension but can be saved to many different formats. Word can be used to create all kinds of documents, letters, calendars, flyers, memos, using many other formatting techniques.Excel
Excel is another Microsoft application and is a spreadsheet application. "A spreadsheet application is a common computer application for representing tables of data like text or numbers, for using formulas to calculate data from other data (like sums or averages), and for creating graphical charts from data." (Vahid and Lysecky. Sec. 5.2). Excel is used to analyze data in many ways, such as charts, graphs, and pivot tables. It can use formulas to perform calculations on data and present it in a visually appealing format.PowerPoint
PowerPoint is a Microsoft application used to present information to a group using slides. "A presentation app is a computer application used to create a slideshow of text and graphics, often with animation. A slideshow consists of a series of individual 'slides'." (Vahid and Lysecky. Sec. 5.3). A slide is used to show a graphic summary of what the presenter is discussing and is intended to supplement the talking points. Slides can have animations, show videos, or even have music. The presenter can have their own view showing talking points to help them remember what is on each slide, enabling them to focus and interact with the audience.Access
A database is an application used to store information or records in tables. "A database is a collection of data organized to enable efficient information retrieval." (Vahid and Lysecky. Sec. 5.4). Databases typically have a graphical interface that makes them more user-friendly, called database management systems. Microsoft Access, Oracle, and MySQL are standard DBMS. Databases are frequently stored on a server, and users access data via a DBMS, which can be queried, updated, entered, or deleted by the user.-Dennis
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